How to Mitigate Insurance Claims for Your Non-Profit’s Next Event

How to Mitigate Insurance Claims for Your Non-Profit’s Next EventCritical safety issues to address before an event.  

Most nonprofit organization have events, such as fundraising events, awareness events, volunteer or donor appreciation events, among other creative events. Because these occasions differ from normal day-to-day operations, critical safety issues are often overlooked. These events are designed to promote the organization, not cost it a small fortune in repairing damage and paying out liability claims. Fortunately, a little careful planning and insurance can protect the nonprofit at your next event.

Be mindful to include the following in your event planning:

  • Vigilantly identify the potential risks associated with your particular event. Have a discussion with staff and volunteers about all the things they think could go wrong or ways people could get hurt.
  • Verify that the venue has ample lighting and that all exits are clearly marked.
  • Confirm that the restrooms are handicapped accessible.
  • Select a venue that can comfortably accommodate the number of guests.
  • Create an emergency contact list and hand copies out to your employees and volunteers.

If there will be alcohol at the event, you may need to do some extra planning:

  • Know the venue requirements and restrictions regarding the service of alcohol.
  • Be in compliance with local, state, and federal laws regarding the sale and consumption of alcohol.
  • Develop a procedure to check IDs to verify the ages of guests.
  • Establish a drill on how to deal with intoxicated guests.

If an accident should occur on the big day, follow these tips:

  • Get emergency medical help immediately if needed.
  • Comfort the injured person.
  • Get a statement from any witnesses and note down their contact details.
  • Take pictures of the accident site.
  • Complete an accident report form so that you can easily and quickly submit an insurance claim.

It pays to take the extra time to understand your risks, be prepared, and secure insurance. Are you ready to secure the right coverage for your needs? Contact the experts at Colorado Nonprofit Insurance Agency, part of HUB International in Denver, Colorado at 303-894-0298.