OSHA Requirements for Employer Recordkeeping and Employee Involvement

OSHA Requirements for Employer Recordkeeping and Employee InvolvementBack in early 2016, the Occupational Safety and Health Administration (OSHA) released its final rule to improve the tracking of workplaces injuries and illnesses. 

Employee Involvement

  • Reasonable Reporting Procedure: Although employers were required to establish a means for employees to disclose a work-related injury or illness, the new rule states that employers must not discourage or deter an employee from doing so. The employer’s procedure must be in writing and must be understood by every employee.
  • Ensuring Employees Are Informed: After a reasonable procedure is posted and in place, employers have to make sure that all employees are informed of the new procedure. OSHA does not provide a specific way to report the new law, but you could write an email or letter to all employees.
  • Anti-Retaliation Provision: This rule prohibits employers from disciplining employees for reporting workplace accidents. This may sound like something no rational manager would do, but you would be surprised how many irrational managers hold that title. The most common reasons for managers to do such an abhorrent act is because they are trying to avoid a lawsuit, avoid bad PR, and make their company seem safe.

Employer Recordkeeping

  • The new law provisions require employers to electronically submit an injury and illness file to OSHA after every incident. The data is to be made public on OSHA’s website.

This law went into effect on January 1, 2017. Establishments with at least 250 workers must submit forms to OSHA every year: OSHA Forms 300, 300A, and 301 electronically. The 2016 form 300A must be submitted by July 1, 2017. Establishments with 20-249 workers (in high-risk industries), your OSHA form 300A is due by the same date.

Contact the experts at Colorado Nonprofit Insurance Agency, part of HUB International in Denver, Colorado at 303-894-0298. We will work with you to ensure you are getting the most out of your coverage.